Administrative Assistant / Receptionist

Coral Gables, FL

Full Time

Experienced

Key Responsibilities:

Calendar management for executives, clients, team members, consultants, etc.
Ability to organize, schedule and prioritize tasks, appointment and event to optimize time and ensure efficiency.
Responsible for reception duties, including greeting clients and vendors
Prepare conference rooms for in-house meetings
Answer and prioritize phone calls, ensuring seamless communication
Organize and coordinate team-building events to foster collaboration
Schedule FedEx/courier services and manage transmittals for outgoing documents
Cultivate strong working relationships with clients, customers, and consultants

Qualifications:

2-5 years of office administration or secretarial experience
Expertise in MS Office Suite (5+ years)
Tech-savvy with a strong ability to learn new software quickly
Previous experience in Marketing within the Architecture, Engineering and Construction industry is a plus
Proven ability to perform well under pressure and meet tight deadlines
Strong attention to detail and accuracy
Highly organized and able to manage multiple tasks efficiently
Must be authorized to work in the United States

Benefits:

Medical Insurance
401(K) Retirement Savings Plan with up to 4% employer match after one year of Employment
Profit Sharing
End of Year Bonus
Paid Personal/Vacation Days
Paid Holidays

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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